How to Start an LLC in West Virginia

Start an LLC in West Virginia in 3 simple steps

1. Choose a unique name for your business
2. Select your West Virginia registered agent
3. File with the state

West Virginia LLC

Starting an LLC is one of the simplest and safest ways to shape your business while protecting your assets, should your business be sued. That said, filing one without prior experience can be a challenging and time-consuming process. Any mistakes you make can cause significant delays.

Now, let’s review the steps required for you to incorporate an LLC business and obtain LLC protection. Each U.S. state has its own set of guidelines for starting an LLC, however as this article focuses on West Virginia, the following is a full guide to starting your West Virginia LLC on your own.

Step 1: Choose a unique name for your West Virginia LLC

Choosing a name for your West Virginia LLC is not as easy as it looks. First, you will need an original and one-of-a-kind name that is not currently being used by any other business in West Virginia. The search results should show ‘No Matching Entries Found,’ which tells you that you can proceed with your chosen LLC name. From here, you need to be aware of some of the name rules of the West Virginia LLCs.

Here is a quick summary of the main guidelines:

• Your LLC business name should not contain the following words: ‘Agency,’ ‘Board,’ ‘Bureau,’ ‘Commission,’ ‘Department,’ or ‘Municipal’
• Your chosen name should include ‘Limited Liability Company’ or at least an abbreviation of the entire phrase like ‘LLC,’ ‘L.L.C.,’ ‘Limited,’ ‘Ltd.,’ ‘Company,’ or ‘Co.’
• Words and phrases like ‘State Department,’ ‘Treasury,’ and ‘FBI,’ among others, cannot be used

We recommend that you check if your website domain is available from the get-go, even if you don’t have plans of launching a website for your business now. If you’re proactive, you can prevent other businesses from snagging a URL that you may want to use in the future.

Step 2: Select your West Virginia Agent for Service of Process

All West Virginia LLCs must select an agent for service of process. This position is also known as a registered agent in other states. This person is responsible for receiving official government documents, tax correspondence, and legal notices. Part of the responsibility is also filing the needed reports with the West Virginia Secretary of State. They are your LCC’s point-of-contact with the West Virginia government, in short.

This position can be yourself, another manager in your LLC, or a professional registered agent service. You can check out our registered agent reviews page to better understand why we highly recommend that you appoint a professional registered agent service. (See our recommended services below.)

In West Virginia, your registered agent will keep you informed about legal compliance requirements. Should you pay for the services and expertise of a registered agent service, it is essential that they have a physical address in West Virginia and should always be available to receive documents on behalf of your company during standard business hours.

Fortunately, we’ve got not one, but two industry-leading recommendations for you!

#1. ZenBusiness

BEST FOR: Register your LLC company

As the name suggests, there’s no need to ruin your Zen under the weight of legal jargon – ZenBusiness is one of the most reliable registered agent services in West Virginia, with thousands of positive reviews and high ratings. With ZenBusiness you can register your business in less than 10 minutes. You can also use their registered agent service for $199 and take advantage of their worry free compliance service so you can focus on running and growing your business.

Additionally, ZenBusiness provides you with a virtual dashboard, so you have 100% visibility of the forms and documents of your company. You can review them, download documents, and even print them to have a personal copy for any business or legal reasons.

Read our full ZenBusiness review

Pros:

Visit ZenBusiness.com

#2. Northwest Registered Agent

BEST FOR: Professional registered agent service

Northwest Registered Agent is a well-established registered agent service with two decades of experience. They allow you to add a registered agent in multiple states (if your business requires it) and can cover all of your West Virginia LLC registration needs.

Northwest Registered Agent gives you an online portal to easily access your uploaded documents and state forms. You can check anytime from anywhere while ensuring that all your information is secure.

Read our full Northwest Registered Agent review

Pros:

Visit northwestregisteredagent.com

Step 3: File with the state

Once all the information for your West Virginia LLC is complete, you can register with the state online or via mail.

By mail, Fax or In-person

Charleston Office
One-Stop Business Center
1615 Washington Street East
Charleston, WV 25311

Fax: (304) 558-8381

Hours: Mon. – Fri. 8:30a – 5:00p EST

Clarksburg Office
North Central WV Business Center
200 West Main Street
Clarksburg, WV 26301

Fax: (304) 627-2243

Hours: Mon. -Fri. 9:00a – 5:00p EST

Martinsburg Office
Eastern Panhandle Business Center
229 E. Martin Street
Martinsburg, WV 25401

Fax: (304) 260-4360

Hours: Mon. – Fri. 9:00a – 5:00p EST

By Email

Standard processing:

CorpFilings@wvsos.gov

Expedited processing:

eFilings@wvsos.gov

My LLC in West Virginia is registered – What’s next?

Congratulations on your LLC! Don’t forget that the process and legwork don’t stop here. After successfully forming your LLC, post guidelines can make your business organized, seamless, and less complicated.

Set the line between personal and business resources

It’s recommended that you separate your personal assets from your LLC. Assets such as your house, car, and other personal properties should not mix with your LLC’s assets. This way, if your West Virginia LLC gets sued, you can have peace of mind knowing that your valuables are safe and will not be dragged into the picture.

Open your business bank account

It will be easy and tempting to ‘borrow’ or refinance your LLC using your account when your LLC needs some financial uplift, but don’t. Just like your personal resources, your savings and money meant for personal use should be kept private. If you need funds to jump-start your business, you can always consider a business loan.

Onboard a business accountant

A business accountant can oversee and ensure that your organization is not overpaying in taxes while at the same time making sure that you don’t have any penalties and other expensive tax errors. Having one also removes the responsibility of bookkeeping and payroll off your shoulders. You can focus on the other angles of growing your business.

Consider getting business insurance

Regardless of how small your company is at the moment, growth and expansion are part of the long-term goal. Getting business insurance can help you feel secure from any possible risks. It can assist you in managing potential lawsuits or even malpractice and other business-triggered errors.

As a responsible and pro-employee organization, you’d also want to consider workers’ compensation insurance to provide coverage for your employees should there be any work-related injuries, sicknesses, or even death that may happen.

Frequently asked questions

What’s the West Virginia LLC state fee cost to register a new business?

The state fee in West Virginia is $100.

Is a Trade Name mandatory for my business?

In West Virginia, most LLCs don’t need a ‘Doing Business As’ (DBA) or a trading name. The name you set for your LLC is your brand name, and you can accept payment under that name. It is recommended that you have a DBA when you have plans to do business under a different name.

How long is the processing time for my Articles of Organization?

The standard processing takes 5-10 business days. You can apply for an expedited 24-hour processing service for a $25 fee. There is also a 2-hour expedite option for a $250 fee and a 1-hour expedite option for a $500 fee.

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